Package C – local organizing

We are pleased to manage your local organizing. However, the services we provide in this service package are strongly dependent on the format of the conference and whether your conference is planned to be purely physical, hybrid, or online-only.

Services for physical or hybrid conferences

  • Venue search and negotiations with the congress centre/hotel;
  • Technical equipment for professional presentations;
  • Presentation material hosting for asynchronous consumption by conference attendees before, during, and after the event;
  • Commenting on presentation material before, during, and after the event;
  • Online platforms to allow live presentations and chat options for virtual attendees to take part in hybrid sessions;
  • Copernicus networking tool to connect to colleagues, share your profile, start ad-hoc text chats with your colleagues at any time before, during, and after the conference, suggest colleagues to others, and use the handshake function to spontaneously get in contact to individuals being in the same session or at the same site of a virtual conference centre;
  • Poster areas and exhibitions;
  • Virtual exhibitor portals with promotional exhibits, text chats between exhibitors and attendees, and linkage to exhibitor presentations on video chat platforms;
  • Signage of the venue;
  • Catering, ceremonies and social events;
  • Excursions;
  • Conference assistants;
  • Budget and controlling;
  • On-site presence of Copernicus' staff members.

Services for online-only conferences

  • Presentation material hosting for asynchronous consumption by conference attendees before, during, and after the event;
  • Commenting on presentation material before, during, and after the event;
  • Setup of online platforms for virtual sessions with live presentations and chat options;
  • Sufficient linkage from the online conference programme to such online tools and handling of permissions for moderators and presenters;
  • Copernicus networking tool to connect to colleagues, share your profile, start ad-hoc text chats with your colleagues at any time before, during, and after the conference, suggest colleagues to others, and use the handshake function to spontaneously get in contact to individuals being in the same session or at the same site of a virtual conference centre;
  • Virtual conference centre to navigate through the conference, network, and access sessions;
  • Virtual exhibitor portals with promotional exhibits, text chats between exhibitors and attendees, and linkage to exhibitor presentations on video chat platforms;
  • Personal support during the runtime of the online-only events through Copernicus' staff members.

Prices and additional services

The rate for package C services depends on the expected number of participants and the degree of services provided by us. Please contact us for your customized offer.

Contact me

Katharina Huckemeyer
Business Development Meetings
katharina.huckemeyer@copernicus.org
Phone +49 551 90 03 39 17