Package C – local organizing

We are pleased to manage your local organizing. However, the services we provide in this service package are strongly dependent on the format of the conference and whether your conference is planned to be purely physical, hybrid, or online-only.

Services for physical or hybrid conferences

• Venue search and negotiations with the congress centre/hotel;
• Technical equipment for professional presentations;
• Display material hosting for asynchronous consumption by conference attendees before, during, and after the event;
• Commenting on display materials before, during, and after the event;
• Upload of live presentation files;
• Online (video chat) platforms to allow live presentations and chat options for virtual attendees to take part in hybrid sessions;
• Copernicus networking tool to connect to colleagues, share your profile, watch your colleague's shared information, and get a quick information on your colleagues' contributions to the conference;
• Physical poster areas and exhibitions;
• Virtual exhibitor portals with promotional exhibits;
• Signage of the venue;
• Catering, ceremonies, and social events;
• Excursions;
• Conference assistants;
• Budget and controlling;
• On-site presence of Copernicus' staff members.

Services for online-only conferences

• Display material hosting for asynchronous consumption by conference attendees before, during, and after the event;
• Commenting on display materials before, during, and after the event;
• Upload of live presentation files;
• Online (video chat) platforms to allow live presentations and chat options for virtual attendees to take part in hybrid sessions;
• Individual live session pages for attendees listing the session programme, linking display materials, providing access to the (video chat) platforms, and enabling a group text chat;
• Copernicus networking tool to connect to colleagues, share your profile, watch your colleague's shared information, and get a quick information on your colleagues' contributions to the conference;
• Virtual conference centre to navigate through the conference, network, and access sessions;
• Virtual exhibitor portals with promotional exhibits;
• Personal support during the runtime of the online-only events through Copernicus' staff members.

Prices and additional services

The rate for package C services depends on the expected number of participants and the degree of services provided by us. Please contact us for your customized offer.