Our service package A consists of a various number of online tools to enable authors, session organizers, and programme committees to organize a complex conference programme. All tools are run through our application Copernicus Office Meeting Organizer. Designed as an ASP (application service provider), users only need an email account and a web browser. There is no need for any installations. The usage of our tools is accompanied by continuous personal support of our Conference Manager assigned to your event. We look forward to assisting your community members!
Online tools for participants
suggestions for sessions and organizers (public call-for-session proposals)
abstract submission (a) via plain text, LaTeX, or *.doc(x) followed by a server-side generation of a uniform PDF, or (b) as author-generated PDF containing figures and tables
abstract update and withdrawal
financial support application
Online tools for programme committee members
set-up of a skeleton programme as a basis for an open call-for-session proposals
finalization of the session programme (implementation of sessions and session organizers)
scheduling of sessions (room and time allocation)
Online tools for session organizers
review of contributions
acceptance, transfer, upload, and rejection of contributions
oral vs. poster selection
sequencing of the contributions to set up the final oral/poster programme
ranking of support applications
automatic scheduling of all sessions and presentations
online conference programme, sorted by topics or days, including search functions
compilation of a personal programme for individual interests
The outcomes of package A
provision and maintenance of the conference website
online programme including all abstract PDFs
master PDF of programme book to be printed and distributed
master abstract/programme USB flash drive app to be duplicated and distributed (free starting at 250 abstracts)
mobile apps for iPhones and Android smartphones (free starting at 500 abstracts)
Prices and additional services
The services of package A are charged a set rate of €37 net per abstract (2016/2017 prices). For discounts, see the price scale below.
If you opt for a website with its domain as a directory of the Copernicus Meetings website (e.g. meetings.copernicus.org/meeting-shortcut), there is no additional cost. However, we recommend using your own domain for your event. We keep this domain accessible for 10 years. This service costs €125 for .net domains and €95 for .eu domains.
The mobile apps for iPhone and Android smartphones (branded in the conference design) are free for conferences with more than 500 submitted abstracts. For conferences with fewer than 500 submitted abstracts, €1,500 net will be charged.
The USB flash drive app is free for conferences with more than 250 submitted abstracts. For conferences with fewer than 250 submitted abstracts, €750 net will be charged.
In addition, we would be pleased to organize the duplication of the programme book and abstract USB flash drive. This will be charged separately at retail price.