Package A – abstract & programme management

Our service package A consists of a various number of online tools to enable authors, session organizers, and programme committees to organize a complex conference programme. All tools are run through our application Copernicus Office Meeting Organizer. Designed as an ASP (application service provider), users only need an email account and a web browser. There is no need for any installations. The usage of our tools is accompanied by continuous personal support of our Conference Manager assigned to your event. We look forward to assisting your community members!

Online tools for participants 

  • suggestions for sessions and organizers (public call-for-session proposals)
  • abstract submission (a) via plain text, LaTeX, or *.doc(x) followed by a server-side generation of a uniform PDF, or (b) as author-generated PDF containing figures and tables
  • abstract update and withdrawal
  • financial support application

Online tools for programme committee members 

  • set-up of a skeleton programme as a basis for an open call-for-session proposals
  • finalization of the session programme (implementation of sessions and session organizers)
  • scheduling of sessions (room and time allocation)
  • support selection

Online tools for session organizers 

  • review of contributions
  • acceptance, transfer, upload, and rejection of contributions
  • oral vs. poster selection
  • sequencing of the contributions to set up the final oral/poster programme
  • ranking of support applications

Online programme 

  • automatic scheduling of all sessions and presentations
  • online conference programme, sorted by topics or days, including search functions
  • compilation of a personal programme for individual interests

The outcomes of package A 

  • provision and maintenance of the conference website
  • online programme including all abstract PDFs
  • master PDF of programme book to be printed and distributed
  • mobile apps for iPhones and Android smartphones (free starting at 500 abstracts)

Prices and additional services 

  • The services of package A are charged a set rate of €37 net per abstract (2016/2017 prices). For discounts, see the price scale below.
  • If you opt for a website with its domain as a directory of the Copernicus Meetings website (e.g. meetings.copernicus.org/meeting-shortcut), there is no additional cost. However, we recommend using your own domain for your event. We keep this domain accessible for 10 years. This service costs €125 for .net domains and €95 for .eu domains.
  • The mobile apps for iPhone and Android smartphones (branded in the conference design) are free for conferences with more than 500 submitted abstracts. For conferences with fewer than 500 submitted abstracts, €1,500 net will be charged.
  • In addition, we would be pleased to organize the duplication of the programme book. This will be charged separately at retail price.

Price scale

Abstracts per Abstract
1–500 €37
501–1,000 €34
1,001–2,000 €30
2,001–5,000 €27
5,001–10,000 €25
>10,000 €23
Katja Gänger
Senior Conference Manager
Please contact me:
Phone +49 551 90 03 39 20
katja.gaenger@copernicus.orgmeetings@copernicus.org