Package A – Abstract & Programme Management

Our service package A consists of a various number of online tools to enable authors, session organizers, and programme committees to organize a complex conference programme. All tools are run through our application Copernicus Office Meeting Organizer. Designed as an ASP (Application Service Providing), users only need an email account and their web browser. There is no need for any installations. The usage of our tools is accompanied by permanent personal support of our Conference Manager assigned to your event. We look forward to assist your community members!

Online Tools for Participants

• Suggestion of sessions and organizers (public Call-for-Session Proposals);
• Abstract submission (a) via plain text, LaTeX, or MS WORD followed by a server-side generation of a uniform PDF, or (b) as author-generated PDF containing figures and tables;
• Abstract update & withdrawal;
• Financial support application.

Online Tools for Programme Committee Members

• Set up of a Skeleton Programme as a basis for an open call for session proposals;
• Finalization of the session programme (implementation of sessions and session organizers);
• Scheduling of sessions (room and time allocation);
• Support selection.

Online Tools for Session Organizers

• Acceptance, transfer, upload, or rejection of contributions;
• Oral vs. poster selection;
• Sequencing of the contributions to set up the final oral/poster programme
• Ranking of support applications.

Online Programme

• Automatic scheduling of all sessions and presentations;
• Online conference programme, sorted by topics or days, including search functions;
• Compilation of a personal programme for individual interests;
• USB flash drive application for offline browsing through programme and abstracts;
• Mobile apps for iPhones and Android smartphones.

The Outcomes of Package A

• Provision and maintenance of the conference website;
• Online programme including all abstract PDFs;
• Master PDF of a programme book to be printed and distributed;
• Master abstract/programme USB flash drive to be duplicated and distributed.

Prices and Additional Services

The services of package A are charged via a flat rate of €37 net per abstract (price validity 2012–2014). For discounts see the price scale below. In addition, we are pleased to organize the duplication of the programme book and abstract USB flash drive. This will be charged separately at maker's price.

Price Scale