All participants must be registered online in advance of the conference. Onsite registration will not be provided. For in-person attendance, please book your room & board at the hotel here. Note that the number of places is limited so register early to guarantee your place!

Important Covid-19 information: Please carefully check which entry restrictions may apply with regard to your home country. For details, see the Hungarian regulations on travelling and large events below. As these regulations are susceptible to change, the organizers suggest that you visit these sites regularly.

Register here

  • Registration for the 2022 Ada Lovelace Workshop is secured via payment of the appropriate registration fee.
  • Registration covers the use of conference facilities, lunches, coffee breaks, social events including ice-breaker and half-day excursion on Wednesday, and bus to/from Budapest and online services (hybrid meeting).
  • The bus will leave from Budapest Eotvos University Lagymanyos Campus (about 30 minutes from the airport) and arrive at the workshop hotel in Hévíz twice on 28 August (ca 2 hours) and leave from Hévíz and arrive at Budapest Liszt Ferenc International Airport twice on 2 September.
  • There is no waiving of registration fees.
  • The deadline for registrations is 15 July 2022.

Registration fees

When registering, there are three payment options: (a) by credit card, (b) by PayPal, or (c) by bank transfer.

Categories Registration rates
(deadline 15 July 2022, 13:00 CEST)
Regular registration €120
Regular online registration €30
Student/postdoc registration (in-person or online) free
Invited speaker registration free

Online participation

We hope that it will be possible for most people to participate in person, but will offer online participation for those who are not able to come to the workshop site.

  • Keynote lectures: will be streamed live; online participants can watch and ask questions. Recordings will be made when permission is given.
  • Posters: online participants may present a 2-minute summary of their poster during the same session that in-person poster presenters present their summary. Live participation in the remaining part of the poster sessions is not currently planned but posters of both in-person and online participants will be available online and questions/comments/answers can be posted.

In the event of Covid (or other) rules requiring complete cancellation of the physical workshop, we are prepared to offer it as a completely online workshop.

COVID-19 disclaimer

The following disclaimer must be accepted inside registration web form when acquiring your participation.
  1. All attendees are obliged to fulfil the Hungarian requirements for event participation including, but not limited to, evidence of a low epidemiological risk (e.g. vaccination status of EMA-approved vaccine), FFP-2 or medical masks, distance measure, usage of disinfectants, etc. These regulations might be adjusted from now until the conference starts.
  2. In order to avoid the spread of COVID-19 and to guarantee a safe conference for all participants, all attendees must agree to strictly follow the hygiene concept of the conference and the rules stated at the time as issued by the Hungarian authorities, the conference venue, the organizing committee, and Copernicus Meetings. These regulations and the hygiene concept might be adjusted several times, including adjustments on short notice just before the conference starts. Under this aspect, participation is at the risk of the attendee. Neither Copernicus Meetings nor the organizing committee, the conference venue, or any company providing services for the conference can be made liable for any possible infections, resulting damages to the attendee's health, or any subsequent suffering an attendee might get.
  3. The contact details of attendees will be recorded for possible contact tracing and must be passed on by Copernicus Meetings to the Hungarian authorities in the event of an emergency.
  4. Possible adjustments to the Hungarian requirements for event participation and/or the conference hygiene concept might lead to a situation where either an attendee is forced to cancel their registration or the organizing committee is forced to cancel it. For such late cancellations due to Hungarian travel and/or event regulations, Copernicus Meetings will reimburse the attendee's gross registration fee without an additional cancellation fee. Copernicus Meetings and the organizing committee would not be liable for any subsequent claims for any other reimbursements (e.g. attendee's travel or accommodation costs).

Terms and conditions

General
  • Registrations are for the persons specified and are non-transferable.
  • Changes to registration invoices are only possible with regard to the invoice address or order references. Any such claims must be received by Copernicus Meetings no later than 6 weeks after the last day of the conference. Later requests cannot be considered.
  • Changes to the registration rate selected in the finalized registration form, including received invoice, can only be realized for unpaid invoices. Then, the attendee is asked to cancel the registration order and to place a new order through the registration form, including the correct registration rate. Please note that the deadline for registration is also valid in such cases.
Cancellation policy
  • Registration fees will only be refunded if the notice of cancellation is received by Copernicus Meetings up to 45 days prior to arrival.Up to 30 days you will receive a 75% refund; up to 14 days 50% refund; up to 7 days 25% refund.
  • For cancellations arriving later than 7 days before the start of the conference, no refunds will be given.
Insurance

The organizers cannot accept liability for personal accident, loss, or damage to private property, which may be incurred as a result of the participation in the conference. Participants are, therefore, advised to arrange appropriate insurance coverage. This should apply not only to travel but also to cancellation costs.