General Information for Exhibitors

Companies, organizations, institutes or departments are invited to participate in the General Assembly exhibition by renting a booth.

Exhibition Time Schedule

The official opening of the exhibition is on Monday morning, 14 April 2008. The exhibition will then be open from Monday, 14 April – Thursday 17 April 2008,  09:00–18:00 and Friday, 18 April 2008, 09:00–13:00. Security will be present 18:00–09:00.

Setup: Exhibitors are expected to build up their display on Sunday, 13 April 2008, 12:00–19:00. Exhibitors who will bring their material by car are kindly requested to use the Gate 1 (Tor 1, access overview (PDF, 900 KB) – access in detail (PDF, 1050 KB)) for delivery. There will be freight elevators available from Gate 1 (Level U3) to the exhibition area (Level OE). Parking is possible on Deck 1 (Level 1) and Deck 2 (Level 2). Exhibitors who use a forwarding agency will find their material in their particular booth.

Dismantling: Exhibitors are expected to pull down their display on Friday, 18 April 2008, from 13:00. It is not possible to remove any equipment before in the interests of safety! Exhibitors who will remove their material by car are kindly requested to use the Gate 1 again (Tor 1, access overview (PDF, 900 KB) – access in detail (PDF, 1050 KB)) for removal. Check the floor plan for the freight elevator location from the exhibition area (Level OE) to the Gate 1 (Level U3).

Booths Location, Specifications & Rental

Booth Layout
Each booth will consist of aluminum sections with white melanin coated panels on 3 sides and a front panel composed of aluminum frame containing a white melanin coated panel with the exhibitor's name, grey carpeting, single phase earthed 2000 W - 220 V electricity including with one plug 220 V, and per 3 sqm one spotlight 100 W (Booth scheme).

Booth Locations & Rental
The exhibition area is located in the entrance hall of the congress centre on the Ground Floor – Yellow Level (OE). There are 58 booths in the sizes 2m x 3m (€2400), 2m x 6m (€4800), 3m x 4m (€4800), 3m x 8m (€9600). The advantage of this location is its central position and the constant flow of participants through the entrance hall. Please check the Exhibition Area Booth Plan (PDF) with regard to the availability of a specific booth number first. Afterwards, please use the Exhibition and Promotion Order Form to rent a booth. Please fill-out this form and submit online. We will contact you to confirm your order! The price is 400.- EUR net per sqm (excl. VAT).

Registration of staff members

Two free name badges (registrations) are included in each exhibition fee. If you would like to register more than two staff members you will get a special rate for them! Please contact in this case the Copernicus Meetings (!

The name badges as well as the conference material must be picked up on arrival in the registration area (Hall Z).

Download Exhibitor's Manuals

Please click here to get the exhibitor's manual for furniture.
Please click here to get the exhibitor's manual for internet connection etc.
Please click here to get the exhibitor's manual for the IT equipment.

Forwarding agency

Your material to be exhibited or distributed has to be at the congress centre on Friday, 11 April 2008 at the very latest. Please use the following forwarding agency IML GmbH which is located in the congress centre directly:

IML Messe Logistik GmbH
Mr. Paul Schmidt
Bruno-Kreisky-Platz 1
1220 Vienna

Tel: +43-676-3199479

The material must be labeled: IML Messe Logistik GmbH, Exhibition EGU / Your Company Name and Booth Number, Bruno-Kreisky-Platz 1, A-1220 Vienna, Austria


The organizer accepts adverts only in digital form as photographs or images or as line art for inclusion in the information & schedules book in the following sizes:

1. Full size:
17.7 cm (width) x 24.0 cm (height) for 600,- EUR
2. Half size:17.7 cm (width) x 12.0 cm (height) for 300,- EUR
8.5 cm (width) x 24.0 cm (height) for 300,- EUR
3. Quarter size:8.5 cm (width) x 12.0 cm (height) for 150,- EUR

Please note that the advertisements will be printed in black and white. Thereby, photographs and images must be submitted as .jpg, .gif or .png files with a resolution of 300 dpi, while all line art (line/vector graphs) must be submitted as .eps (encapsulated postscript) files to

Your advertisement to be included in the information & schedules book has to be at the Copernicus Meetings by Friday, 29 February 2008 at the latest.

Conditions and Cancellation Deadline

  • Orders must be accompanied by payment, otherwise they will not be processed.
  • Orders may be paid by credit card (Eurocard/Mastercard/VISA/American Express/JCB).
  • Payments will only be refunded if the notice of cancellation is received, in writing, by the Copernicus Meetings before Friday, 29 February 2008. The cancellation fee is 100.- EUR.

Important Notes

  • The organizers do not accept liability for any losses or damages, and the exhibitor is responsible for the transportation to and from the congress centre as well as for the supervision of his/her stand.
  • The organizer of the exhibition is the Copernicus Gesellschaft mbH.


Exhibition OrganizerBooth CompanyElectrical Installations

Katja Gänger
Copernicus Meetings
Max-Planck-Strasse 13
37191 Katlenburg-Lindau

Tel: +49-5556-99555-20
Fax: +49-5556-99555-70

Expoxx Messebau GmbH
Messeplatz 1
1021 Vienna

Tel: +43-1-727-20-500
Fax: +43-1-720-1952

Florian Wild
Bruno-Kreisky-Platz 1
1220 Vienna

Fax: +43-1-260-69-3000