Visa Requirements & Letter of Invitation

General Information

Visitors from outside the European Union (EU) should check whether or not a visa is required. In most cases a valid passport will be sufficient. Moreover, visitors from central and east Europe should check whether or not a special health insurance is required for receiving a visa. All insurance and visa costs must be borne by the participant.

Participants that require to receive an official invitation in order to obtain a visa should apply for this invitation by at least 4 weeks prior to the meeting at the very latest. Requests received later may not be processed by the embassies. Therefore, the deadline for this type of "Letter of Invitation" is 24 March 2005.

Participants that require to receive an invitation in order to raise travel funds or for administrative purposes should also apply for this invitation by at least 2 weeks prior to the meeting at the latest. It should be understood, however, that such an invitation is not a commitment on the part of the organizers to provide financial support. Therefore, the deadline for this type of "Letter of Invitation" is 08 April 2005.

It should be understood that the organizers can only issue an Invitation which includes the time of the assembly plus the Saturdays and Sundays directly before and after the conference, respectively.

Letter of Invitation

Please, use the "Invitation Request Form" to be duly completed and to be sent back online or as print-out by fax to the organizer's office.

Upon receipt of an application the applicant will receive an email with the official letter of invitation attached as a PDF file. In addition, a copy of this letter is also sent by mail. For visa application purposes this second mailing will be carried out automatically.