General Information for Exhibitors

Companies, organizations, institutes or departments are invited to:

  • participate in the General Assembly exhibition by renting a booth
  • insert an advertisement in the "Meeting Programme Book"

Exhibition

Exhibition Location – Floor plan

The exhibition will be located in the Hall X of Austria Center Vienna together with the poster sessions and the Internet café.

Exhibition Time Schedule

Exhibitors are expected to build up their display on Sunday and to pull it down on Friday afternoon. The official opening of the exhibition is on Monday morning. The exhibition will then be open from Monday – Thursday, 09:00–18:00, and on Friday, 09:00–13:00.

Booths – Floor plan

Each 6 sqm booth will consist of aluminum sections with white melanin coated panels on 3 sides and a front panel composed of aluminum frame containing a white melanin coated panel with the exhibitor's name, grey carpeting, single phase earthed 2000 W - 220 V electricity including with one plug 220 V, and per 3 sqm one spot light 100 W.

The following booth sizes are available: 2 x 3 m, 3 x 4 m and 3 x 8 m.

The price per sqm is EUR 300,-.

Exhibitor's Manual, Furniture & Co.

Please click here to get the exhibitor's manual for furniture.

Please click here to get the exhibitor's manual for internet connection etc.

Please click here to get the exhibitor's manual for the IT equipment.

Advertisements

The organizer accepts adverts only in digital form as photographs or images or as line art for inclusion in the scientific programme book in the following sizes:

1. Full size:
17.7 cm (width) x 24.0 cm (height) for 600,- EUR
2. Half size:17.7 cm (width) x 12.0 cm (height) for 300,- EUR
 8.5 cm (width) x 24.0 cm (height) for 300,- EUR
3. Quarter size:8.5 cm (width) x 12.0 cm (height) for 150,- EUR

Please note that the advertisements will be printed in black and white. Thereby, photographs and images must be submitted as .jpg, .gif or .png files with a resolution of 300 dpi, while all line art (line/vector graphs) must be submitted as .eps (encapsulated postscript) files to egu.production@copernicus.org.

Conditions and Cancellation Deadline

  • Orders must be accompanied by payment, otherwise they will not be processed.
  • Orders may be paid by cheque or credit card (Eurocard/Mastercard/VISA/American Express/JCB). Cheques must be made payable to: Copernicus GmbH, c/o Exhibition EGU 2005, Max-Planck-Str. 13, D-37191, Katlenburg-Lindau, Germany, they must be written in the currency of the country of the bank to which the cheque is actually drawn and a cheque fee of 15.-EUR must be added.
  • Payments will only be refunded if the notice of cancellation is received, in writing, by the Copernicus office before 25 February 2005. The cancellation fee is 100.- EUR.

Important Notes

Your material to be exhibited or distributed will be at the congress centre (Austria Center Vienna, Exhibition EGU / Your Company Name and Booth Number, Bruno-Kreisky-Platz 1, 1220 Vienna, Austria), on Friday, 22 April 2005, and your artwork to be included in the programme book will be at the Copernicus GmbH by Friday, 25 February 2005 at the very latest.

The organizers do not accept liability for any losses or damages, and the exhibitor is responsible for the transportation to and from the congress centre as well as for the supervision of his/her stand.

The organizer of the exhibition is Copernicus Gesellschaft mbH.