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Guidelines for Authors (Oral)

Time Schedule for Oral Presentations

It is strictly prohibited to take photos and/or copies from laptops and desktops of any scientific material without the expressed permission by the authors.

Lecture Rooms

Oral presentations are organized in oral sessions scheduled in specific lecture rooms given in the programme together with the time of presentation of each contribution including discussion and change over.

Each lecture room is equipped with one PC projector together with a "Laptop/Desktop Station" (click here), a pointer, and one screen. This "standard equipment" is free of any extra charge!

One projectionist will be present in each lecture room. He/she will help the chairperson and the speakers.

PC/Mac Demonstration

There are two options for a PC/Mac demonstration: either the author brings his/her own computer (Laptop/Mac) and installs it at the "Laptop/Desktop Station", or he/she brings his/her own data medium and uses the permanently installed desktop PC of this station.

The "Laptop/Desktop Station" of each lecture room is a table with 5 independent sites A – E consisting of power sockets plus a VGA cable each, where authors can install, in the order of presentation, their computers before the session starts and remove them after the session has ended. Please keep in mind that The Netherlands runs a 220V electricity network. At position F, there is a switch by which the positions A – E can be switched independently, one after the other, to the PC/video projector (beamer) before the respective speaker starts his/her presentation. If the author uses his/her own Laptop/Mac we kindly point out that he/she has to switch on the external monitor mode (VGA mode, e.g. Fn F5).

At position F there is a permanently installed desktop with a DVD drive supporting DVD-R, DVD+R and CD-R and two USB 2.0 ports for memory sticks ready for any presentation an author has assembled on his/her supported data medium. The software installed on the desktop includes:

• Office Suite (PowerPoint, Word, Excel)
• Adobe Reader
• Secure Shell
• Internet Browser

Please note that all media players are only available with the standard codecs!

Oral Summary of Poster Papers

Conveners or chairpersons may ask authors of (certain) poster papers of their session to provide ad hoc a short, 2–5 minutes summary of their contribution during their oral session (1–2 transparencies) in case a gap should occur in the time schedule and no stand by paper available to fill in.