How to submit an abstract
General
Summary of abstract submission
Detailed Instructions
1. Compilation
2. Submission via COSIS
2.1. Author registration
2.2. Abstract registration
2.3. Abstract submission
2.4. Acknowledgement
3. Abstract publication
Participants who wish to give a presentation (oral or poster) must submit an abstract in the way described in the following chapters. Abstracts should be, clear, concise and written in English with correct spelling and good sentence structure. This year for the first time we will be using a two page abstract format, in the style of a short publication. It is hoped that this will raise the profile of EPSC abstracts, and we will make every effort to ensure their wide visibility. Mathematical symbols and equations must be typed in, and metric symbols should be used, and references provided. Figures and tables can be included.
We recommend that the abstract is carefully compiled and thoroughly checked, in particular with regard to the list of authors, before submission. Updates/revisions will not be accepted. The length of an abstract should not exceed two pages and 1 MB. The submission of an abstract carries with it the obligation that it is actually presented at the meeting by the author or, at least, by one of the co-authors!
During the abstract registration (step 1/3) an author can choose whether a contribution should be a poster (choice "Poster") or is wanted to be an oral (choice "Oral", there is no guarantee that it will definitely become an oral).
Summary of abstract submission
- Use a text editor of your choice to compile your abstract: (I) Title; (II) Author(s); (III) Affiliation(s) of author(s); and (IV) Text of abstract;
- Use the link "Programme" > "Call-for-Papers" or "Abstract Management" > "Abstract Submission";
- Select the part of the programme you want to submit an abstract to;
- Use the link "Abstract Submission" in the public links of this session in question;
- Use the "Login" for COSIS members or the link "Quick Registration" for COSIS non-members;
- Register your abstract with the submittal information;
- Upload the PDF file of your abstract. Please generate your abstract on your own PC/Mac by using the template (doc or LaTeX). For formatting suggestions refer to the sample abstract.
No emails – No faxes – No hard copies
1. Compilation
Authors are kindly asked to compile their abstract PDF file on thier own PC/Mac by using the template (doc or LaTeX). For formatting suggestions refer to the sample abstract.
2. Submission via COSIS
After the compilation the author uses the link "Programme" > "Call-for-Papers" or "Abstract Management" > "Abstract Submission" to get the list of all sessions. Study the list and the aims & scope of the sessions of interest carefully (public link "Information"), select the part of the programme you would like to submit an abstract to and then use the link "Abstract Submission" amongst the "Public Links" of your session in question. Please notice the example below where the session AS 1.01 was chosen.
Submission of an abstract requires the registration of the submitting author in the COSIS administration system
(COSIS = Copernicus Online Service and Information System).
If you are already registered with COSIS, please insert your COSIS ID-Nr. & password and "Login". However, if you are not yet registered with COSIS, please complete the "Quick Registration Form" first and then continue as indicated; you will receive your COSIS login data by email later on for future COSIS logins. The registration with COSIS is free of charge! If you are already registered but lost your ID-Nr. & password please use the link "Lost your login data?". Your registration starts the online abstract submission.
Notice: COSIS members, i.e., registrants that have received their COSIS ID-Nr. & password, should under all circumstances submit their abstract via the option "COSIS login", in order to avoid multiple entries in the COSIS administration system.
Please fill in the submittal information, type of presentation, contact author and publication. Make sure to choose the presenting author. In case a presentation has more than 10 authors, we advise the contact author to use the name of the presenting author plus an abbreviation of the team of co-authors, e.g. A. Aman and/ for the COSIS TEAM, and submit the name of the team and the list of the co-authors of that team separately.
Regarding "type of presentation" an author can choose whether a contribution should be a poster (choice "Poster") or is wanted to be an oral (choice "Oral", there is no guarantee that it will definitely become an oral).
After the registration of your abstract and the submittal information, please browse and upload the PDF file of your abstract. Please remark: Updates/revisions will not be accepted. In the next step, the author can preview the uploaded file ("Preview of Abstract as PDF file") to check for a correct transfer. After this the submission can be finalized by "Submit" or the upload can be revised by choosing "Change".
Authors whose abstract has been received and successfully processed will receive an acknowledgement regarding the receipt and status of their contribution as well as its ID-Nr. for future correspondence or withdrawal.
Abstracts will be included in the authors' personal record cards of the COSIS administration system.
3. Abstract publication
Abstracts of contributions accepted for presentation by the session organizers and by the Programme Committee will be published online in the chapter "Accepted Abstracts" of the respective session, and on CD-ROM to be handed out to the conference participants.
