Booth Rental and Advertisements

The exhibition is open for all participants from Monday, 03 May – Thursday, 06 May 2010, 09:00–18:00. Security will be present 18:00–09:00. The setup is scheduled for Sunday, 02 May 2010, 12:00. Detailed information on setup and dismantling can be found below.

The exhibition is split into three areas: the Entrance Hall of the congress centre as well as the Gallery above host standard booths (Sizes S/M2/M3/L/Display). Hall X hosts the Job & Education Market, jointly organized by EGU and EAGE, which combines exhibition, recruitment, and company presentations to contact potential employees and students (Packages Market9/Market18/MarketDisplay). In 2009, 26 % of the participants, i.e. 2,300 out of 9,000, were PhD students and the job posting was very well attended.

Booth Plan Entrance Hall

Booth Plan Gallery

Booth Plan Hall X

The different exhibition options are given in the table below. All booth sizes and packages include a given number of free registrations to be specified upon ordering. The different prices are net and vary according to the exhibitor:

• Small Enterprises (SE) with less than or equal 10 employees;
• Large Enterprises (LE) with more than 10 employees;
• Non-Profit organizations or educational institutions (Non-Profit).

Please use the Exhibition and Promotion Order Form to make your rental. We will contact you to confirm your order!

Booth / Package	Location	Booth Size	Presentations	Adverts	Free Registr.	SE	LE	Non-Profit
S	Entrance/Gallery	2 x 3 sqm	---	---	2	€2,400	€3,000	€2,400
M2	Entrance	2 x 6 sqm	---	---	2	€4,800	€6,000	€4,800
M3	Entrance	3 x 4 sqm	---	---	2	€4,800	€6,000	€4,800
L	Entrance	3 x 8 sqm	---	---	2	€9,600	€12,000	€9,600
Display	Gallery	see below	---	---	2	---	---	€950
Market9	Hall X	9 sqm	4 / week	1 Half Page	3	€6,000	€6,000	€6,000
Market18	Hall X	18 sqm	6 / week	1 Full Page	5	€11,000	€11,000	€11,000
MarketDisplay	Hall X	see below	4 / week	1 Half Page	2	---	---	€2,000

• A Display consists of 2 poster boards, 1 table, 2 chairs.
• The Presentations are given in an open lecture area inside the Job & Education Market to reach maximum visibility and the length is limited to 20 min. each. All presentations are scheduled in the official programme.
• Free Registrations: The name badges as well as the conference material must be picked up on arrival in the registration area (Hall Z). If you would like to register more than the number of staff members included in your package, please contact Copernicus Meetings. The price is then €250 per person.

Booths Layout

Each booth consists of aluminum sections with white melanin coated panels. The front panel is composed of an aluminum frame containing a white melanin coated panel with the exhibitor's name. Furthermore, the booth provides grey carpeting, single phase earthed 2000 W - 220 V electricity including with one plug 220 V, and one spotlight with 100 W per 3 sqm (Booth scheme).

Advertisements

Your advertisement to be included in the information & schedules book has to be at Copernicus Meetings by Monday, 15 March 2010 at the latest.

Full size	17.7 cm (width) x 24.0 cm (height)	€1,000
Half size	17.7 cm (width) x 12.0 cm (height)	€500
	8.5 cm (width) x 24.0 cm (height)	€500
Quarter size	8.5 cm (width) x 12.0 cm (height)	€250

The advertisements will be printed in black and white. Photographs and images must be submitted as .jpg, .gif or .png files with a resolution of 300 dpi. Line art (line/vector graphs) must be submitted as .eps (encapsulated postscript) files to Copernicus Meetings.

Supplier Contacts

Exhibition Organizer Copernicus Meetings Phone +49-551-900339-20 Fax +49-551-900339-70 egu2010@copernicus.org meetings.copernicus.org		Booths & Furniture Expoxx Messebau GmbH Tanja Zörner Phone +43-1-727-20-511 Fax +43-1-727-20-520 tanja.zoerner@expoxx.at www.expoxx.at	Furniture Manual
Internet & Electric Austria Center Vienna Fax +43-1-260-69-3000 office@acv.at www.acv.at	Internet, Power & Cleaning  Manual	IT Equipment H82 Johann Weck Phone +43-1-494-1544 Fax +43-1-494-1545 johann.weck@h82.at www.h82.at	IT Manual
Catering Eurest Stefan Wögerer Phone +43-1-26069-2465 Fax +43-1-26069-2469 stefan.woegerer@eurest.at www.eurest.at		Forwarding Agency IML Messe Logistik GmbH Phone +43-1-26069-2205 office@iml-vienna.at

When using the forwarding agency IML, your material must be labeled: IML Messe Logistik GmbH, Exhibition EGU / Your Company Name and Booth Number, Bruno-Kreisky-Platz 1, A-1220 Vienna, Austria.

Setup and Dismantling

Setup: Exhibitors are expected to build up their display on Sunday, 02 May 2010, 12:00–19:00. Exhibitors who will bring their material by car are kindly requested to use the Gate 1 (Tor 1, access overview – access in detail) for delivery. There will be freight elevators available from Gate 1 (Level U3) to the exhibition area (Level OE). Parking is possible on Deck 1 (Level 1) and Deck 2 (Level 2).

Exhibitors using the forwarding agency IML will find their material in their particular booth. Your material has to be at the congress centre on Friday, 30 April 2010 at the very latest.

Dismantling: Exhibitors are expected to pull down their display on Thursday, 06 May 2010, 16:00–20:00. It is not possible to remove any equipment before in the interests of safety! Exhibitors who will remove their material by car are kindly requested to use the Gate 1 again (Tor 1, access overview – access in detail) for removal. Please check the floor plan for the freight elevator location from the exhibition area (Level OE) to the Gate 1 (Level U3).

Conditions and Cancellation Policy

• Payments will only be refunded if the notice of cancellation is received, in writing, by Copernicus Meetings before 31 March 2010. The cancellation fee is €250. No refund will be made after this date.
• The organizers do not accept liability for any losses or damages, and the exhibitor is responsible for the transportation to and from the congress centre as well as for the supervision of his/her stand.
• The organizer of the exhibition is the Copernicus Gesellschaft mbH.