Review and Notice of Status
Abstracts are reviewed by the relevant conveners, who decide about acceptance or rejection or transfer of a contribution to another session; the final rejection of a paper, however, is reserved for the Programme Committee. The conveners classify the contributions received into oral and poster sessions, select solicited talks and arrange the papers in each session in the order of their presentation.
Based on the recommendations by the conveners, Copernicus Meetings will send a "Notice of Status" for each contribution to the contact author. Abstracts of accepted contributions are included free of charge in the CD-Rom Geophysical Research Abstracts, Vol. 11, 2009.
The Programme Committee defines the overall time schedule of the meeting and accomplishes the allocation of the individual sessions with regard to the lecture rooms and poster areas on the basis of the contributions finally accepted for each session. The recommendations of the Programme Committee are passed to the respective conveners, who are asked to streamline the oral and poster programmes of their sessions accordingly.
On the basis of the decisions of the Programme Committee and of the conveners, Copernicus Meetings compiles a draft programme for each session separately (Session Draft Programmes) and publishes it then on the web for final inspection/approval by the relevant conveners and PC members. The conveners will finalize there programmes by appointing chairpersons for the various sub-sessions.
Notice of Schedule
Based on the final programme, Copernicus Meetings will inform the contact authors about the final status and schedule of his/her contribution. These notices will be mailed around 1-1½ months prior to the meeting.
After having scheduled a contribution in the conference programme, it is expected that either the corresponding author or at least one of his/her co-authors will attend the meeting personally to present the paper. Empty poster boards and non-attendance in the oral sessions disrupts the programme and are extremely annoying for all those present.
Copies of the sessions' programmes will be posted, day-by-day, outside their corresponding lecture rooms. Any last minute changes concerning the re-ordering in time, the cancellation or the inclusion of presentations will be notified on these placards. Members of the organizing committee, chairs or speakers should include their remarks/changes/additions directly in the "Daily Programme" either prior to the meeting before the deadline for the "Daily Programme" or otherwise at the meeting itself.
Abstract & Paper Identification
At its registration each abstract will receive its "Abstract Identification Number" of the type: EGU2009-1
In the programme book (PDF only) each scheduled contribution is characterized by its specific "Paper Schedule Number" designating the session and chronology of the presentation; e.g.:
and the overall daily poster display time: 08:00–19:30.